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Coaches Corner


SECTION 1

Student Accident Report (updated 9/2018)

WIAA Coaches Info and Clinics Info            WIAA Login

Negotiated Agreement 2017-2019 (Includes: contract salary schedule, training and prof. growth,  employee rights, complaint procedures,  insurance coverage, etc) All coaches should read and understand this agreement prior to signing thier contracts.

Wa-Hi Athletics Handbook updated 8.1.2015

Coaches Pre-Season Paperwork Packet (AKA Coaches Handbook)  All-Season 2018-19
 

SECTION 2

APPLY FOR COACHES PROFESSIONAL GROWTH

Coaches Professional Growth Funds Application (updated 10.2017)- (turn in to Britt at least 14 days prior to clinic)

In-State Mileage Rates/Per Diem Rates for Coaches (Scroll to the bottom of the page)

Out-of-state Government Per Diem Rates for Coaches

P-Cards may be used to pay for registration fees (after approval from the committee is on file) and hotel rooms/flights.  

When using a P-card:

  • DO NOT RESERVE ROOMS/FLIGHTS ON ORBITS, TRAVELOCITY, ETC (no 3rd party vendors).
  • DO NOT use the p-card for rental cars, meals, taxi cabs, parking fees, or baggage fees (you may ask for reimbursement on a travel voucher).
  • Hotels usually require you have the card on your person when using the card to pay for the room (check out a P-card before you travel).
    • You may check out a p-card from Britt (not from ASB).
  • DETAILED receipts are required (not just the credit card receipt)

Travel Voucher

  • Travel Voucher MUST be returned within the 30-day window from the date of the transactions OR the last working day in August (whichever comes first).
      • Turn your travel voucher in to Britt- Britt needs time to get approval signatures and get it to the business office within the window, OR September 1st (whichever comes first).

SECTION 3

RELEASE FOR ATHLETES TO TRANSPORT THEMSELVES TO/FROM PRACTICE:

New--Click here for generic form

Kept on file with the coach- turned in to athletics at end of the season.


SECTION 4

OTHER FORMS/INSTRUCTIONS

ASB Purchase Request form  (only needed if you are spending your fundraiser money)

Parent pick up from games procedure for coaches (Travel Sign Out Roster will be emailed to head coach)

Travel Roster/Sign Template

Emergency Medical Plan SAMPLE

Education Tracking Form (Coaches track their own hours) 

Asst. Coach Responsibilities and Expectations

Please Excuse template in word

Volunteer Coach Application (updated 10.2018) (Turn into Britt with Head Coach Signature)

 


SECTION 5

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TIME SHEETS

Time sheet template-excel

Time sheet template (updated 1/2018)- pdf(remember to sign/date- turn in by the last day of the month to Britt)

Time sheet instructions (updated 1/2018)

Summer time sheets are issued by Britt to approved coaches.


SECTION 6 

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FUNDRAISING- Plan ahead, ask for help!

Athletics ASB fundraising packet and purchase request (updated 4/2018) Turn this in to Britt (for Dirk's approval).  Britt will turn this in to ASB. If you are purchasing anything, please include a quote or the contract with the company.  Contracts must be signed by the WWPS business manager (not by coaches).

 


SECTION 7

PURCHASING

Purchases must be pre-approved 

Step 1

Review your budget with Britt or Dirk to determine if your purchase will be from the General Fund budget, your ASB fundraising account, or if you will be requesting your purchase from Big Blue Boosters.

Step 2

Obtain quote(s) from the vendor(s). Delivery must be made to Wa-Hi.

Step 3

General fund: turn in the quote to Britt for a purchase order.

ASB: turn in an ASB purchase request to Britt (with the quote attached)

Big Blue Boosters: turn in the quote to Britt or Dirk.

Step 4

General fund: Britt makes a purchase order - returns to you or the vendor to move forward with the purchase.

ASB: Barbara will issue a purchase order, or pay with CC 

Big Blue Boosters: If approved, BBB will order the item.

 

 

ASB Purchase Request New 2017

Big Blue Boosters image Big Blue Boosters Funds Request  

 

Britt and Dirk are here to help.  Please don't hesitate to ask any question.  

Britt- 526-8633, Dirk 526-8635

 

Walla Walla High School

WAHI logoletters web800 Abbott Road
Walla Walla, WA 99362
Ph) 509-527-3020
Fx) 509-527-3034

Safety Tipline: 855-976-8772

The Walla Walla School District does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The Assistant Director of Human Resources, 364 South Park Street, Walla Walla, Washington 99362, (509) 527-3000, has been designated to handle questions and complaints of alleged discrimination.